PocketManager privacy

Your data should have clear boundaries.

This policy explains what PocketManager stores, where it is processed and which choices remain under your control.

Effective date: January 18, 2026

This privacy policy describes how PocketManager (Collaide Systems) collects, uses and protects data when you use the PocketManager mobile app and related services.

1. Data we collect

  • Account: email, name and VIP/PRO status.
  • Security: local PIN hash, biometric preference, auto-lock settings and screen protection (FLAG_SECURE).
  • Documents and extracted data: stored locally on your device. We do not upload or store your document files on Collaide servers.
  • Optional permissions: camera, to scan QR codes and capture documents when you choose those features; calendar, to read or write events if you use calendar integration.
  • Analytics and diagnostics: basic analytics and error logs, without document content.
  • Minimal device information: Android version, generic model, language and time zone.
  • Support content: support tickets and messages you send to us.

2. How we use the data

  • Account authentication and sync.
  • Security features such as PIN, biometrics, auto-lock and screen protection.
  • Sending configured expiration notifications.
  • Support and tickets, including VIP support.
  • Product improvement through aggregated analytics.

3. Where it is stored

  • On your device: documents, extracted text and metadata, categories and app settings.
  • Our backend (Google Firebase): account data such as email and plan, credits or quota, support tickets, diagnostics and analytics.
  • Optional external backups: encrypted backup files are uploaded directly from your device to your own Google Drive and/or Dropbox account when enabled. Collaide does not host that storage.
  • Optional cloud AI: when you choose to use cloud AI (OpenAI), the app may transmit the minimum necessary parts of your documents, such as text or images, and your prompt to generate a response.

4. Who we share with

  • Google Firebase (Auth, Firestore, Functions, Analytics and Crashlytics) for authentication, account features, limits, credits and diagnostics.
  • OpenAI only when you explicitly use cloud AI features, for example when the assistant asks for confirmation to analyze documents or when using “Improve extraction with AI”.
  • Google Drive and/or Dropbox only when you enable external backups; uploads go directly to your own account.
  • If the app displays ads, advertising providers may collect identifiers and device information needed for ad delivery and fraud prevention.
  • We do not sell data or share document content with third parties for advertising.
  • Support access only when needed and with controls, for example for VIP tickets.

5. Retention and deletion

  • We keep account data while you maintain the account.
  • You can delete your account from Settings. We erase account data and related content unless legally required otherwise.
  • Your documents are stored locally and can be deleted in the app or by uninstalling or clearing app data.
  • Local settings such as PIN and biometrics are cleared when you log out or delete the account.

6. Security

  • Encryption in transit using HTTPS/TLS.
  • Local encryption of sensitive preferences such as PIN and biometrics.
  • Privacy options including screen protection (FLAG_SECURE), auto-lock, biometrics and PIN.
  • External backups are subject to the security of the selected provider.

7. User rights

  • Access, rectification and deletion of personal data.
  • Revoke consent for notifications and external backups in Settings.
  • Portability: you can export your data from Settings.

8. Minors

The app is not directed to minors under 16. If we detect accounts belonging to minors without valid consent, we will delete them.

9. Changes to the policy

We will notify material changes through the app or by email. Continued use implies acceptance of the updated policy.

10. Contact

Support email: [email protected]